Payroll & Finance Specalist

1) DefinitionUnder the direction and supervision of the Business Manager, the Payroll & Finance Specialist provides support services relative to school business activities, services, and operations. The position requires accuracy, sound judgment, discretion, and the ability to manage multiple responsibilities in a professional office environment.The position supports the daily financial and administrative functions of the District, including payroll processing, accounting support, budget tracking, tuition billing, employee record maintenance, food service financial reporting, and assistance with labor relations documentation. The role works closely with the Business Manager and other administrators to ensure that financial processes are completed accurately, efficiently, and in compliance with applicable requirements. This position has access to confidential personnel and financial information and is expected to maintain discretion in all matters.2) Essential FunctionsEnters, verifies, balances, and reconciles financial data related to budgets, payroll, accounts receivable, and, as needed, accounts payable for the Districts general operating, special revenue, revolving, and grant funds.Prepares and generates daily, weekly, monthly, quarterly, and annual financial reports and documentation, including accounting records, bookkeeping entries, grant forms, payroll records, employee files, benefits documentation, and cost estimates related to collective bargaining proposals prior to presentation to employee groups.May act as a backup administrative resource for collective bargaining negotiations, including coordination of meetings and recording secretary responsibilities, as assigned.

Maintains confidentiality of all labor relations, personnel, and financial documentation in accordance with District guidelines.Updates and reconciles billing records, resolves payroll processing discrepancies, and manages tuition billing, deposits, and reconciliations for in-county and out-of-county student assessments. Maintains records and prepares quarterly reports for revolving accounts and assists with required food service reporting, including quarterly submissions, profit and loss documentation, meals tax, sales tax, and related claims.Processes new student worker hiring documentation and assists with Workers Compensation claims coordination. Maintains, updates, and verifies payroll and personnel records in accordance with established procedures.Provides customer service and administrative support to staff, vendors, transportation providers, the County Treasurers Office, and other stakeholders by responding to inquiries, explaining procedures within scope of authority, and referring complex matters to the Business Manager as appropriate. Prepares correspondence, reports, forms, and related documentation and maintains organized electronic and physical filing systems for School Business operations.Assists in the training and support of Business Office staff and performs related duties as required to support the Districts business operations.3) Minimum QualificationsThorough knowledge of accounting principles and practices.

Ability to maintain accurate financial entries and records and to make arithmetic calculations quickly and accurately.Strong working knowledge: of office procedures, record keeping, forms and report processing, office equipment and accounting and business software applications.Ability to devise an efficient daily work plan among various duties and tasks. Ability to perform multiple tasks and deal effectively with interruptions.Ability to work confidentially on sensitive labor relations matters directly with the Superintendent/Director, Business Manager and Counsel harmoniously in a team setting.Ability to perform detailed work accurately.Ability to work independently and multi-task. 4) Education and ExperienceDuties require an Associates degree in accounting or related discipline, or four years business school with knowledge of payroll, payables, receivables and specialized computer courses; or significant demonstration of related work experience or any equivalent combination of education and experience.6) Physical ElementsNormal office environment, not subject to extremes in noise, temperature, etc.Intermittent standing to assist in business operation.Frequent interruptions to assist the office and answer the phone. 8) BenefitsBenefits include Blue Cross Blue Shield health insurance with employer contribution as follows: 85% for the 20252026 school year, 80% for the 20262027 school year, and 75% thereafter.

The position includes fifteen (15) sick days and three (3) personal days annually. Earned vacation of two (2) to five (5) weeks is negotiable based on experience and agreement. Leave time is prorated during the first year of employment.